A membership that charges and renews itself, not a date on someone's to-do list
Memberships that renew themselves, vouchers bought once, and combined plans like 3+2: every plan with its own rules, synced with Resapayments. The system runs every payment on its own, so your team stops chasing renewals one by one.
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The problem isn't the lack of a system. It's that it doesn't understand how you sell
Between combined memberships, different minimum terms and cancellation policies you have to comply with, most membership systems are built for a single fixed fee. The moment your gym sells anything more flexible, these problems show up.
Combined memberships that are impossible to set up
3+2 memberships (coached classes + Open Box) end up managed by hand because the system only allows one generic limit per plan.
Cancelling means an email or a phone call
Without an automatic policy, every cancellation turns into a different negotiation, and it's easy to fall short of what recurring-contract regulations require.
Failed payments that depend on someone chasing them
A failed payment should retry itself. Instead, everything depends on someone remembering to chase it, and applying any penalty by hand.
The athlete depends on reception for everything
Renewing, pausing or buying a new voucher means calling or dropping by the gym, instead of sorting it themselves in two clicks.
Everything you need to manage memberships and vouchers
One single system that covers every type of plan you sell, from the moment it's taken out to when it's charged, renewed or used up.
Memberships and vouchers, each with its own rules
Unlimited plans, class vouchers, 3+2 combinations or one-off vouchers: every plan type with its own setup.
Automatic payment and renewal
Every membership charges itself again on its due date, synced with Resapayments (SEPA, online or card terminal).
Self-service from the shop
The athlete buys a membership or a voucher, renews their subscription or requests a pause, without going through reception — and always sees their remaining classes and next payment.
Pauses and freezes
Your team, or the athlete themselves, can freeze a membership for injury or holidays without losing the history.
Plan changes with pro-rata billing
If an athlete switches membership halfway through the month, the system works out the pro-rata amount on its own.
Cancellations under control
Set the cancellation notice period and minimum term for each membership, in line with recurring-contract regulations.
Failed payments handled automatically
Payment retries happen automatically, with no one needing to chase the payment, and you can switch on a late-payment penalty if you need one.
Discounts and promotions
Codes, family pricing or seasonal campaigns, applied straight to the plan.
Automatic invoices and receipts
Every payment generates its own receipt, ready to view or download with no manual work.
Several prices for the same plan
A membership can be sold with different payment profiles: monthly with no minimum term, annual with a discount, or a junior rate, each with its own frequency.
Booking limits by activity
Within the same membership, define how many coached classes, Open Box sessions or other categories the plan includes, each with its own cap.
Membership or voucher: the difference matters, and this is where it's defined
A membership is a subscription: it renews itself every cycle, even if you pay for the whole year upfront. A voucher is a pack you buy once: when it runs out, it's finished, with no automatic renewal. Here's how they combine at a functional training gym.
Access to every class while the plan is active. Recurring monthly, quarterly or annual payment.
A closed pack of 5, 10 or 20 classes bought once. Each booking uses up one credit; once it runs out, it doesn't renew itself.
X coached classes + Y Open Box sessions, with its own limit for each category within the same membership. Very common in functional training boxes.
One-off access for a single day, with no minimum term or renewal, ideal for visitors, trials or athletes passing through.
How a membership moves, from start to finish
The plan is assigned
From the member's profile or during express sign-up, in seconds.
It charges itself
The system runs the payment on its due date, via SEPA, online or card terminal, with no one triggering it by hand.
The athlete uses their membership
Bookings respect each category's limits automatically, with no one keeping count by hand.
It renews itself, or gives notice in time
Before it expires, the plan renews itself, or the system gives notice if it won't be renewing.
Memberships and vouchers is one more piece of your gym's day-to-day
It works alongside the rest of the modules in this category, without switching tools.
Ready to stop chasing manual payments?
See the memberships and vouchers module working with your gym's real structure.