Bookings and scheduling, without relying on a WhatsApp group
Class calendar, automatic capacity, waiting list and reminders. Your members book on their own from their phone, and your team stops improvising every morning.
1 cancellation → 1 space filled automatically
2h before class
The problem isn't your team. It's that the process can't keep up with growth
While bookings are handled over WhatsApp, a spreadsheet or a notebook at reception, it works fine with a handful of members. As soon as the gym grows, these four problems turn up on their own.
Poorly controlled capacity
Classes that fill up beyond their real capacity because no one keeps count in time.
Waiting lists that don't exist
When a class fills up, the next interested person simply gets lost as a booking.
No-shows with no consequences
Booked, empty spaces that someone else on the waiting list could have taken.
Zero visibility for the team
The coach has no idea how many people are coming until they walk through the door.
Everything you need to manage bookings and schedules
A single system that covers the whole process: from designing your class schedules to the member getting their reminder before walking through the door.
Class calendar and scheduling
Design your schedules by time slot, training type or room, and adjust them to match real demand for each slot.
24/7 booking from mobile
Your members book through the app at any time, with no calls or messages to reception.
Automatic capacity control
Each class sticks to its space limit per slot without anyone having to keep count by hand.
Automatic waiting list
If someone cancels, the next person on the waiting list takes the space without the team having to manage it.
Cancellations and no-shows with consequences
Set the minimum cancellation window and what happens if someone doesn't turn up. You choose the policy, the system applies it on its own.
Automatic reminders
Confirmations and alerts before each class that cut down no-shows without anyone having to message anyone.
Guests and drop-ins
One-off booking for members' guests or visiting athletes, with its own capacity, no subscription needed.
Real-time visibility
Coaches and reception can see who's coming to each class at any time, from any device.
Booking opening window
Set when each slot opens: the whole week on Sunday evening, or each class 24–48h in advance. You set the pace.
Booking limits
Each plan can include a maximum number of weekly or monthly bookings, and each activity can carry its own extra limit.
Every booking starts with a well-defined activity
Before anyone books, you define what can be booked: each activity with its own capacity, duration and pace, and each subscription with the access and limits that apply to it. The calendar simply applies those rules.
The day's core class, repeated across several time slots, each with its own capacity.
A longer session than the rest (75 min), with its own schedule and capacity for your preparation group.
Deliberately reduced capacity, so each athlete gets individual technical coaching.
Its own weekly slot, with capacity and booking pace independent of the rest of the classes.
Here's how a booking moves, from start to finish
The member books
From the app, they see the free spaces in each class and book in seconds.
It confirms itself
Capacity is deducted instantly. If the class is full, they join the waiting list.
The reminder arrives
An automatic alert before the class, with no one on the team having to write a message.
The team sees who's coming
Coaches and reception have an up-to-date list in real time, right up to the last minute.
Bookings and scheduling is just one piece of your gym's day-to-day
It works alongside the rest of the modules in this category, with no need to switch tools.
Ready to stop improvising every morning?
See the bookings and scheduling module working with your gym's real set-up.